Zimbra respects the privacy of our customers, business partners and other visitors to our websites. We recognize the need for appropriate protections and management of your personal information that you provide to us. Zimbra has therefore established this Privacy Statement to assist you to understand what personal information we collect and how that personal information is used. This Privacy Statement applies to data collected by Zimbra Inc. (“Zimbra”) through the zimbra.com website and other webpages which we operate and in which we post a direct link to this statement.
What personal information does Zimbra collect?
On Zimbra web sites you can order products or services, register products, request information, subscribe to marketing or support materials, register to a secure extranet site to obtain access to product information, support, services and training, or apply for jobs at Zimbra. Zimbra may collect information about individuals such as their name, address, telephone number or email address, user IDs and passwords, billing and transaction information, credit card, or other financial information and contact preferences. Personal information collected online may be supplemented with information you provide to Zimbra through other Zimbra services, as well as other sources such as trade shows or seminars, and other data appending methods such as spot tags, tracking and cookies as referenced below.
How does Zimbra use personal information?
Zimbra will use personal information to provide customers, business partners and website visitors with information and services and to help us better understand your needs and interests. Specifically, we use your information to help you complete a transaction or order, to communicate with you, to deliver products/services to you, to bill you for products/services you purchased, and to provide ongoing service and support. We may also pass on your information to a third party, such as a partner, if you have asked us to do so. Occasionally we may use your information to contact you to complete surveys that we use for marketing and quality assurance purposes.
With whom does Zimbra share personal information?
Zimbra contracts with third party service providers and suppliers (including distributors and resellers) to deliver certain products, services and customer solutions. Zimbra may share personal information with its service providers and suppliers to the extent needed to deliver the service or respond to requests for information on products or services or otherwise support the customers’ business needs. Third party service providers and suppliers receiving personal information are expected to apply the same level of privacy protection as contained in this Privacy Statement. They are required to keep confidential the personal information received from Zimbra and may not use it for any purpose other than as originally intended.
Some Zimbra services may be co-branded and offered in conjunction with another company. If you register for or use such services, both Zimbra and the other company may receive information collected in conjunction with the co-branded services.
Except as described in this Privacy Statement, Zimbra is not in the business of selling or renting your information to others and will not share personally identifiable information with other third parties without your permission, unless required by, or in connection with, law enforcement action, subpoena or other litigation, or applicable law or in connection with a prospective or actual sale, merger, transfer or other reorganization of all or parts of our business, or within the group of affiliated Zimbra companies, if and to the extent legally permissible.
We reserve the right to fully use and disclose any information that is not in personally identifiable form.
We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at firstname.lastname@example.org. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
If you would like to request access to personal information that we may have collected from you (possibly subject to handling fees), please contact email@example.com. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID, before granting access to data.
We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at firstname.lastname@example.org. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Security of Personal Information
Zimbra is committed to taking reasonable efforts to secure the personal data you choose to provide us. To protect the privacy of any personal information you may have provided, Zimbra employs industry-standard controls including physical access controls, encryption, Internet firewalls, intrusion detection, and network monitoring. In addition, access to confidential information is limited to those individuals and agents having a need to know.
Forums and Blogs
Some of Zimbra’s websites allow our users to publish content via discussion forums, blogs, user-editable documents, and commenting systems. Any information that is disclosed in these forums becomes public information which could be read, collected or used by other users to send you unsolicited messages. We are not responsible for the personally identifiable information you choose to submit in these forums. You should exercise caution when deciding to disclose your personal information.
Cookies, Logging, and Spotlight Tags
Zimbra uses some cookies that are strictly necessary for the delivery of services on our website. Cookies that are strictly necessary allow us to improve the safety and security of our website, authenticate account users, allow you to access your private accounts on our site, allow you to sign into many portals with the use of only one login, balance the traffic on our site, and remember information that you have submitted on forms when you request services on our site. Cookies that are strictly necessary do not gather any information about you that could be used for marketing or remembering where you’ve been on the internet.
Zimbra also uses ‘performance’ cookies that collect information about how you use our website, including which pages you visit, and if you experience any errors. These cookies don’t collect any information that could identify you and use anonymous information to provide statistics on how our website is used, help us improve our website by measuring any errors, test different designs on our site, and help us measure the traffic on our site so that we can optimize our content accordingly. Zimbra’s performance cookies are only used to help us improve how our website works, understand what interests our users and measure how effective our advertising is.
As is true of most websites, Zimbra collects and/or logs Internet Protocol addresses, Internet domain names, the web browser and operating system used to access the Zimbra web site, the website visitor’s location, the files visited, the time spent in each file, and the time and date of each visit. Zimbra collects these through the use of log files and web beacons.
Links to Non-Zimbra Websites and Third Parties
Zimbra’s obligations with respect to personal data that may be accessed due to Zimbra’s role as a cloud services and Software-as-a-Service provider, such as personal data stored or transferred by customers, are defined in our agreements with our customers and are not governed by this Privacy Statement.
If you have any questions regarding this Privacy Statement or believe that the privacy of your personal information has not been respected, you may submit a complaint in writing to the attention of Zimbra’s Office of the General Counsel, 3000 Internet Blvd., Suite 200, Frisco, Texas 75034 or email: email@example.com. If you have a comment or concern that cannot be resolved with Zimbra directly, you may contact the competent local data protection authority.
Changes to this Statement
Zimbra will review and update this Statement periodically and will note the date of its most recent revision above. If we make material changes to this Statement, we will notify you either by prominently posting a notice of such changes prior to implementing the changes or by directly sending you a notification. We encourage you to review this Privacy Statement frequently to be informed of how Zimbra is protecting your information.