Setting up Gmail accounts

Before you can use Zimbra Desktop, you must first enter settings for your existing accounts.  The first time you open Zimbra Desktop you are asked to set up an account.  You can set up additional accounts at any time.

Your Gmail account must be set up to allow IMAP access. When you select Gmail, you may need to log into your Gmail account first to enable IMAP. Your email messages are available from Zimbra Desktop. You can choose to synchronize calendars and contacts as well.

To set up your account

Before you begin, make sure you are connected to the Internet.

  1. Open Zimbra Desktop and in the right top corner, click Setup.  

  1. Click ADD NEW ACCOUNT.  In the Account Type list, select the account type. The Zimbra Account Setup page displays. Enter the following information.

Account Name. This is the name that displays as the account name in Zimbra Desktop. If you are setting up multiple accounts, be sure to create a name you can easily recognize to identify each account. For example, for your Yahoo! account, you could use Yahoo.

Your full name. Enter your name. (optional)

Email Address. Enter your email address for this account.

Password. Enter the password that you enter to log into your account.

  1. In Synchronization Settings, select how often Zimbra Desktop should check for messages in  your account. The default is to synchronize every 15 minutes.

- If you select manually, you must click Send/Receive on the toolbar to synchronize your account with the Zimbra server.

- If you select a time that is too short, such as 1 minute, your computer's performance could be impacted.

- You can change this setting any time by clicking Account Setup; selecting the Account and then modifying the setting.

Select which folders to synchronize from your mailbox.

* Synchronize all calendars.

* Synchronize all contacts and groups.

  1. When you are finished, click Validate & Save.

Zimbra Desktop validates your account information. If your account is successfully validated, you see the Service Created dialog. If your account is not successfully validated, you are returned to the Setup dialog so that you can review and correct the details.

Your account begins to synchronize with Zimbra Desktop.

  1. Click Launch Desktop to open your Desktop. You can work in Zimbra Desktop as your account is being synchronized.