Manage ITaaS in the Cloud Era

Designed for virtualization, Zimbra delivers faster provisioning and easier administration with built-in support for high availability, disaster recovery, backup and lifecycle management using VMware vSphere. Zimbra simplifies all of those critical functions through an easy-to-use, web-based administration console, that enables administrators to easily access the applications anywhere, anytime and manage access and policies for a diverse set of users.

Zimbra Archiving and Discovery for Email Compliance

Zimbra fully supports Archiving and Discovery, which is included as a feature of Zimbra Collaboration Server Professional Edition. Zimbra Archiving and Discovery is:

  • Integrated - it's much easier to use one combined email and archive system than bolt on and learn totally different 3rd party software
  • Comprehensive - powerful search indexing of all meta data and over 200 different attachments types
  • Simple to use - Zimbra search is an elegant way to manage complex discovery compared to basic text search
  • Cost effective - more efficient server (3-5x better than industry) means less hardware plus our HSM architecture works well with utility storage

How Zimbra Archiving and Discovery Works

End users select messages to be archived, which are then automatically copied (forked) to a pre-selected SMTP address using the Zimbra Postfix MTA. The process is transparent to the end user. During the process the archived message is also expanded to include the relevant envelope headers and other recipient address information and placed in the archive with the message. This flexible approach gives businesses the option to run Zimbra Collaboration Server side by side with their existing 3rd party archive server or to run an all-Zimbra messaging plus archive solution.


  • Use ZCS messaging with ZCS Archive Server as an integrated solution or add an existing 3rd party archive server via SMTP message forwarding to ZCS
  • Discovery UI integrated into the standard ZCS Admin console toolset
  • Class of Service (COS) used to set admin discovery privileges
  • Set up archiving per user; search across mailboxes
  • Easy to create advanced queries with Zimbra Visual Search Builder
  • Search inside attachments, over 200 recognized and indexed
  • New discovery mailbox is auto-provisioned with results-set based on search query
  • Use Tags, Flags, and Conversation views to easily manage discovery mailbox
  • End-user self archiving from Outlook via PST file import
  • Litigation hold without forking the mailbox or needing to deploy additional infrastructure
  • Custom folder retention and disposal policies can be enabled by IT or the end user
  • Administrative roles linked to Active Directory groups to enhance federated identity access and authorizations
  • Cross-mailbox discovery and archiving for regulatory compliance

More Information

The core archiving component is enabled via the command line interface, and the associated Zimlet is now bundled with the ZCS Network Edition - For more information about ZCS Archiving and Discovery: