Receiving Email: Setting Email Preferences

There are several preferences you can set for receiving email.

How do I change how my name is displayed in my outgoing email messages?

How can I receive a notification at another email address when I have new mail in my Zimbra Inbox?

How do I switch from Plain text to Rich text permanently?


How do I change how my name is displayed in my outgoing email messages?


An email signature is closing text included at the end of an outgoing email message. A signature can include your name and any additional text or graphics allowed by your email account.

For example, a signature could read:

John Smith
Vice President of Engineering
Widgets Division
Acme Corporation, Inc.
303-555-1212 x111
john.smith@example.com

To change your default email signature:

1. Open the Preferences > Accounts tab.

2. Scroll to the Primary Account Settings.

 

3. Select the signature you want to set as the default from the Signature drop down menu.

4. Click .

Click here for a demonstration of How do I how to create an email signature?

You can create personas (also known as email identities) to manage different types of email. For example, you can create a business persona for your business email and a personal persona for your personal email. If you create multiple personas, you can create different signatures and assign them to specific addresses.

How can I receive a notification at another email address when I have new mail in my Zimbra Inbox?


You can send a notification message to another email address so you will know when you have new email in your Zimbra Inbox.

To send a notification message:

1. Open the Preferences > Mail tab.

2. Check the Send a notification message to box.

3. Type the email address to which you want to sent the notification message into the field.

4. Click .

 

 

How do I switch from Plain text to Rich text permanently?


To switch your email view from plain text to rich text (HTML) permanently:

1. Open the Preferences > Mail tab.

2. For the Display Mail option:

  Choose As HTML (when possible) to display the text in your email messages as rich text.

  Choose As Text to display the text in your email messages as plain text.

You can view email messages in two formats:

•  Plain text messages are messages that contain no HTML formatting code. Messages sent in plain text can always be read by other email clients. You can view messages in plain-text mode even if it contains HTML. The HTML tags are displayed in the body of the message in the plain text view.

•  HTML (also referred to as rich text) messages can have text formatting, numbering, bullets, colored background, and links which can make messages easier to read. Some email clients may not accept messages formatted in HTML.