Scheduling Appointments and Meetings: Managing Appointments and Meetings

How do I search for an appointment, meeting, or event?

How do I delete an appointment, meeting, or event?

How do I respond to a meeting invitation?

How do I search for an appointment, meeting, or event?

To search for an appointment, meeting, or event:

1. Select Appointments from the search menu.

 

2. Type the appointment, meeting, or event subject into the search field.

3. Click .

The calendar view is displayed with the first occurrence of the meeting.

 

 

How do I delete an appointment, meeting, or event?

You can delete an appointment, meeting, or event in two ways:

1. Right-click on the meeting in any calendar view and select Cancel.

 

2. Click a meeting in a calendar and click in the toolbar.

 

If you are canceling an appointment, a confirmation dialog appears.

•  Click Yes to delete the appointment.

•  The appointment is immediately removed from your calendar.

•  You cannot undo the delete.

 

If you are canceling a meeting, a different confirmation dialog appears.

•  Click Yes to edit the email sent to attendees.

•  Edit the email as necessary.

•  Click Send to send the cancellation message. An email is sent to the attendees, and the appointment is deleted from their calendars.

•  You cannot undo a delete.


There are two ways to delete a recurring meeting:

1. Right-click on the meeting in any calendar view, select Instance or Series, and select Delete.

 

2. Click a meeting in a calendar and click in the toolbar. A dialog appears where you can specify the instance or the series.

•  Select whether to delete the instance or to delete the series.

•  Click .

 

Using both methods, a confirmation dialog appears. Click Yes to delete the meeting instance or series.

•  The appointment is immediately removed from your calendar.

•  An email is sent to the attendees, and the appointment is deleted from their calendars.

•  You cannot undo a delete.

 

How do I respond to a meeting invitation?


When you receive an email notification for a meeting, the meeting is added to your calendar and marked New. You can quickly respond to the invitation either from the inbox or from the Calendar List pane.

Click here for a demonstration of How do I respond to a meeting invitation?

To respond to a meeting invitation:

1. Open the message that contains the meeting request by either:

•  Clicking on the invitation email in the inbox.

•  Right-clicking the appointment in the Calendar List pane and selecting New. The meeting invitation appears.

 

2. Select an action. There are three actions:

•  Accepts the meeting.

•  Shows the meeting in orange in your calendar.

•  Removes the meeting from your calendar.

Click any of these actions to automatically send a reply to the meeting organizer indicating your response, either:

•  I will attend.

•  I might attend.

•  No, I won't attend.

3. Click the arrow on the action and select Edit Reply to add comments to the reply email. This is optional.

 

4. If the meeting is a recurring meeting, you have the option to reply for an Instance or the Series.

5. To add comments when responding to a meeting invitation in Calendar List pane, right-click the appointment and select Edit Reply.

 

After you make your choice, the invitation is moved to the Trash, and New is removed from the calendar notice. Declined appointments display on your calendar in a faded view, as a reminder of the meeting you declined. You can delete declined message any time.

If you would prefer to have the invitation email remain in your Inbox, change this preference on the Preference > Calendar tab.

To read the message or to see any attachments that may have been sent, click the meeting notice.