Composing Email: Advanced Tasks

How do I create a signature?

How do I specify which Signature to use in an email message?

How do I set an automatic away or vacation message?



How do I create a signature?


To create a signature:

1. Click the Preferences tab.

2. Click the Signatures tab. The Signatures tab appears.

 

3. Click the Edit button. The fields become editable, and the Edit button becomes Done.


4. Type an identifiable name in the Signature Name field. You can create multiple signatures, so using an identifiable name here is important.

5. Type the signature text exactly as you want it to appear in the text box.

6. Choose either:

•  Format As Plain Text to format the signature as plain text.

•  Format as HTML to apply formatting to the signature. The example below uses HTML formatting in the signature.

5. Specify where you want your signature displayed in the Using Signatures section.

•  Select Above included messages to add your signature at the end of the your composed, replied to, or forwarded text.

•  Select Below included messages to add your signature at the end of the message.

6. Click the Add Signature button.

This signature will now be available from the Signature menu in Compose windows.

Click here for a demonstration of How do I create a signature?



How do I specify which Signature to use in an email message?


All signatures you create are displayed in the Signature menu when you compose an email.

Click here to learn How do I add a signature to an email message?

 

 

How do I set an automatic away or vacation message?


This feature is also known as an out-of-office auto-reply message.

•  You can set an away message that automatically replies to people who send you messages when you are out of the office for an
extended period of time.

•  The auto-reply message is sent to each recipient only once, regardless of how many messages that person sends you during the designated vacation period.

To create an away message:

1. Click the Preferences tab.

2. Click the Mail tab. The Mail tab appears.

3. Scroll down to the Receiving Messages area, as shown below.

 

4. Check Send auto-reply message.

5. Enter the message to be sent in the text box, such as the message shown above.

6. Check Start Date.

7. Click the arrow to open the calendar, and select the start for the away message.

8. Check End Date.

9. Click the arrow to open the calendar, and select the end for the away message. The End Date is the last date (inclusive) that the away message is sent.

Note: Setting the Start Date and End Date is optional.

10. Click .

 

Click here for a demonstration of How do I set an automatic away or vacation message?