Address Book: Advanced Tasks

What is a group contact list?

How do I create a group contact list?

How do I import contacts from a different Address Book?

How do I export my Address Book?

What is a group contact list?

The Group Contacts feature allows you to create contact lists, also known as email aliases, that contain multiple mailing addresses. When you select a group contact name, everyone whose address is included in the group list is automatically added to the address field of the message.

The icon C:\Documents and Settings\candaceh\My Documents\1Information Development\4_0+Working Files\ZWC_Help\guide\!doc_tmp_folder_1\groupcontasticon.png indicates that a contact name is a group contact.

 

How do I create a group contact list?


Click here for a demonstration of How do I create a group contact list?

To create a group contact list:

1. Click the arrow on on the toolbar, and select New Contact Group.


The New Contact Group form is displayed.

2. Type the name for this Contact Group into the Group Name field.

3. Select the Address Book to which you want to add this Contact Group from the Address Book drop-down menu.

4. To add members to this group, either:

•  Type a name into the Find field.

•  Select the address book you want to search using the in drop-down list.

Names that match your entry are listed in the box below the Find field.

5. Select the names to enter and click Add or Add All. The names are added to the Group Members list.

6. You can also type email addresses directly in the Group Members list box. Separate addresses with either a comma (,) or a semicolon (;), or by pressing Return.

7. Click on the toolbar. The new group contact is added to your address book.

 

How do I import contacts from a different Address Book?


You can import contact lists and address books that are saved in a comma-separated (.csv) text file format.

To import an address book:

1. Click the Preferences tab.

2. Click the Address Book tab. The Address Book tab appears, as shown below.

 

3. Click Browse in the Import / Export area to locate the .csv file to import. The Import / Export area is highlighted in the graphic above.

4. Browse to the .csv file you want to import.

5. Double-click the .csv file in the File Upload dialog.

6. Click Import .CSV File. The Choose Address Book dialog appears with a list of your address books.

7. Select the address book to import into or create a new address book.

8. Click OK.

Depending on the size of the .csv file, import may take a few minutes. When the import is complete, the Status Box shows the number of contacts successfully imported. Contacts are alphabetized by last name.

 

How do I export my Address Book?


Your address books are exported and saved in a comma-separated (.csv) text file format.

Click here for a demonstration of How do I export my Address Book?

To export an address book:

1. Click the Preferences tab.

2. Click the Address Book tab. The Address Book tab appears, as shown below.

 

3. Click Export as .CSV File in the Import / Export area, which is highlighted in the graphic above.

The Choose Address Book dialog appears with a list of your address books.

 

4. Select the address book to export.

5. Click OK.  An Opening Contacts.csv dialog appears.

 

6. Click Save to Disk.

7. Click OK.

8. Select where to save the file and enter a file name. The default name is Contacts.csv.

9. Click Save.