K-12 best calendar practices
We are a private K-12 institution. I hope to install Zimbra this summer and wondered if anyone had suggestions for setting up shared calendaring for our staff, training our staff, etc. In our current calendar we have a large number of shared calendar categories covering the gamut of sports, fine arts, clubs and activities, all school events, etc. How have people organized all these different events into a manageable system of viewing shared calendars?
As I consider this I have many questions. Here are a few:
• Are there ways of creating categories of calendars & allowing users the option of subscribing to an entire category, or individual calendars with in a category?
• Is there a way to turn off internal notes for events that are published in a publicly shared calendar?
• Must users manually subscribe to shared calendars they have access to, or is there an automated way of giving access?
• Should these shared calendars be shared from an active account (i.e. a secretary, or our Athletic Director) or should users be set up exclusively for sharing calendars?
We will be brainstorming solutions here over the next few weeks, prior to our implementation. Any suggestions would be welcome.
re: best calendar practices
Thanks for your reply. If there is not an automated way to do this, your solution of provisioning the shared calendars seems reasonable.
I'm a bit concerned that the large number of shared calendars will become unmanageable. 3 schools, all district, fine arts, a myriad of sports at all levels, facilities, etc. Consolidating these into manageable groups of events could be complicated.
I also need to think of the best way parents need to view these events. I'm looking at phpicalendar and scripting the updating of the ics files to our web server. phpicalendar allows individuals to aggregate different calendars into their own personal calendar view, quite powerful.