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Thread: Managing other users' calendars

  1. #1
    MaRu is offline New Member
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    Exclamation Managing other users' calendars

    Hi all, I've just finished installing Zimbra and I wonder if there's an option for a single user (let's say "secretary") to manage different users' calendars (boss-calendar, ceo-calendar, etc.).
    I mean, it would be great for user "secretary" to be able to manage "ceo" appointments, without being involved in the appointments themselves (and, obviously, without logging-in as "ceo").
    Is it possible ? If so, pls help me explaining how ...

    Thanks a lot,
    MaRu

  2. #2
    rrao is offline Zimbra Employee
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    Quote Originally Posted by MaRu View Post
    Hi all, I've just finished installing Zimbra and I wonder if there's an option for a single user (let's say "secretary") to manage different users' calendars (boss-calendar, ceo-calendar, etc.).
    I mean, it would be great for user "secretary" to be able to manage "ceo" appointments, without being involved in the appointments themselves (and, obviously, without logging-in as "ceo").
    Is it possible ? If so, pls help me explaining how ...

    Thanks a lot,
    MaRu
    Yes. First ceo/boss has to login and share their calendar to secretary.
    Login as boss
    Go to Calendar
    Rt-click on Calendar-folder
    Select Share calendar

    In the share-dialog,
    Select internal-users radio
    Enter secretary@domain.com email
    Select Manager-role
    Save it

    Login as Secretary
    Accept the share

    Repeat the same with other boss'
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  3. #3
    MaRu is offline New Member
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    Thanks a lot rrao;
    now the problem is, I cannot see any calendar to accept when logging as secretary. Should I see an email or some alert under the calendar tag ?
    As there's anything neither in email-box, nor under calendar-tag, I'm afraid there's a wrong configuration running ...

    Thanks again,
    MaRu

  4. #4
    MaRu is offline New Member
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    GOT IT !

    1. log-in as secretary
    2. click on Calendar tag
    3. right-click on Calendars label
    4. click on Link to shared calendar
    5. insert data (eg: email: boss@zimbra.mydomain.com - path: Calendar)
    6. done

    Then it's just a matter of selecting the right calendar when creating an appointment.
    FYI, I created an appointment on a wrong calendar (mine, instead of a shared one) and when I tried to edit it and change the calendar, I had an error.

    Thanks a lot again,
    MaRu

  5. #5
    rrao is offline Zimbra Employee
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    Quote Originally Posted by MaRu View Post
    FYI, I created an appointment on a wrong calendar (mine, instead of a shared one) and when I tried to edit it and change the calendar, I had an error.
    MaRu
    thats a known bug
    http://bugzilla.zimbra.com/show_bug.cgi?id=7129
    Bugzilla - Wiki - Downloads - Before posting... Search!

  6. #6
    cyberfarer is offline New Member
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    Default Tagging appointments

    We have a "scheduler" who has access to the calendars of a large number of users for whom she schedules. We find that when she makes an appointment for another user, she can't tag that appointment with a label. Is there a way around this?

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