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Thread: Zimbra Calendar cancelled appointment, prevent e-mail to attendees?

  1. #1
    batfastad is offline Elite Member
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    Question Zimbra Calendar cancelled appointment, prevent e-mail to attendees?

    Hi everyone

    We've started experimenting with shared calendars in and appointments in v6.

    Is there anyway to disable the automatic e-mails that get sent to every single attendee when you make a change/delete an appointment?

    Cheers, B
    My Zimbra Bugs Wishlist: 16411, 24567, 35676, 36430, 37770, 41872, 43733, 44384, 46383, 47759
    And a way to associate mailto: handlers with a Zimbra Prism webapp

  2. #2
    phoenix is offline Zimbra Consultant & Moderator
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    Quote Originally Posted by batfastad View Post
    Is there anyway to disable the automatic e-mails that get sent to every single attendee when you make a change/delete an appointment?
    Perhaps I'm being a bit dense here but why would you not want to inform attendees that the meeting has changed or been removed?
    Regards


    Bill


    Acompli: A new adventure for Co-Founder KevinH.

  3. #3
    batfastad is offline Elite Member
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    Question

    Sometimes you might want to inform attendees, other times you might not want to.
    It should be down to the users and administrators to make that decision.

    There might be times when someone organising an event might not need to inform all attendees, eg: changing the wording on an appointment slightly... correcting spelling etc on an event invite... would trigger the automatic e-mail.

    We just had a user wanting to clear out old appointments from their calendar, >2 years old. Instead of delete, the option appears as "cancel".
    They cancelled about 50 appointments and there were between 10 and 30 attendees for each. So that was alot of junk that people suddenly had to clear from their inboxes.
    My Zimbra Bugs Wishlist: 16411, 24567, 35676, 36430, 37770, 41872, 43733, 44384, 46383, 47759
    And a way to associate mailto: handlers with a Zimbra Prism webapp

  4. #4
    phoenix is offline Zimbra Consultant & Moderator
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    Quote Originally Posted by batfastad View Post
    Sometimes you might want to inform attendees, other times you might not want to.
    It should be down to the users and administrators to make that decision.

    There might be times when someone organising an event might not need to inform all attendees, eg: changing the wording on an appointment slightly... correcting spelling etc on an event invite... would trigger the automatic e-mail.

    We just had a user wanting to clear out old appointments from their calendar, >2 years old. Instead of delete, the option appears as "cancel".
    They cancelled about 50 appointments and there were between 10 and 30 attendees for each. So that was alot of junk that people suddenly had to clear from their inboxes.
    Ah, I see. As far as I know, that was added while ago, see the following bug report and attachment - are you saying that doesn't exist any more?

    Bug 21114 – Calendar: do not send update to all users when editing appt details
    http://bugzilla.zimbra.com/attachment.cgi?id=13788
    Regards


    Bill


    Acompli: A new adventure for Co-Founder KevinH.

  5. #5
    batfastad is offline Elite Member
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    When I just tried to cancel/delete an appointment, I didn't see that option.
    My Zimbra Bugs Wishlist: 16411, 24567, 35676, 36430, 37770, 41872, 43733, 44384, 46383, 47759
    And a way to associate mailto: handlers with a Zimbra Prism webapp

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