appointments get auto accepted, do not get added to calendar

[oepirate]

Scenario:

Conference room is set to auto accept all non conflicting appointments.
User schedules room ( we have manually verified there are no conflicts)
User receives email stating room is successfully booked
Conference room calendar never shows appointment


additional details:
in viewing the inbox of the conference room I can see the users request, and I can see the acceptance having been sent from the sent folder.
Scenario applies to multiple users across multiple conference rooms