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Thread: How to auto-share calendars to new staff members?

  1. #1
    jrotenstein is offline Starter Member
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    Question How to auto-share calendars to new staff members?

    Background
    We have multiple calendars shared to all staff, via a share to a group that contains all staff members, similar to "everybody@ourcompany.com".

    We have a 'fake' account that contains calendars shared to all staff, and we also have several 'resource' accounts that share their calendars to all staff for room bookings.

    The Problem
    Whenever a new staff member joins the company, they are added to the 'everybody@ourcompany.com' group. This means they inherit permissions to access the shared calendars.

    However, they do not have the e-mail that activates the share and makes the calendar appear on their UI. As a result, we need to manually go into every calendar and share the calendar specifically with them, so that the e-mail is generated. We then 'revoke' the permission without sending an e-mail, so as not to make the Sharing list overly big (they keep access permissions via the 'everybody' permission grant).

    This is a big process to go through for every new staff member.

    The Question
    Is there an easier way to give new staff members access to shared calendars in their UI?

    Thanks!

  2. #2
    mmorse's Avatar
    mmorse is offline Moderator
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    Themselves: Give them the URL instead (so your not making these new invites).

    Server side: Zmmailbox - ZimbraWiki
    Something like-
    zmmailbox -z -m user@domain.com createMountpoint --view appointment -F # folder theshare@domain.com folder
    OR
    zmmailbox -a admin -p password -m user@domain.com createMountpoint --view appointment /theshare@domain.com /sharedFolder #
    OR
    zmmailbox
    mbox>adminAuthenticate -u https://server.domain.com:7071 admin@domain.com password
    mbox user@domain.com>createMountpoint --view appointment -F # folder theshare@domain.com folder

    This is what you really want:
    Bug 7473 - Share management and discovery
    Don't forget to vote!

  3. #3
    jrotenstein is offline Starter Member
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    Ah! The best success was gained with:

    Code:
    zmmailbox -a admin -p password -m mailboxowner@domain.com createMountpoint --view appointment "/Meeting Room Calendar" meetingroom@domain.com /Calendar
    That caused the Meeting Room Calendar to appear in the user's Calendar screen.

    Less important, but... when the share was deleted in the UI, the mountpoint remained. How can the mountpoint be deleted?

    Thank you!
    Last edited by jrotenstein; 08-27-2007 at 09:03 PM.

  4. #4
    mmorse's Avatar
    mmorse is offline Moderator
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    (same kinda syntax) deleteFolder

    Note: You can't delete the main cal/addressbook/notebook (-ie those with capital Calendar, Notebook, etc)
    Last edited by mmorse; 08-30-2007 at 05:40 PM.

  5. #5
    padraig's Avatar
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    Question share an Address Book

    This looks interesting is it possible to share an Address Book in the same way?
    if so i would appreciate the zmcommands

  6. #6
    phoenix is online now Zimbra Consultant & Moderator
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    Quote Originally Posted by padraig View Post
    This looks interesting is it possible to share an Address Book in the same way?
    if so i would appreciate the zmcommands
    Details of how to create a mount point are in the wiki.
    Regards


    Bill


    Acompli: A new adventure for Co-Founder KevinH.

  7. #7
    mmorse's Avatar
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    Currently you have to specify the folder --view type (appointment, message, notebook, etc)

    -eventually the --view will be optional and it'll auto-detect the type
    Last edited by mmorse; 08-31-2007 at 06:39 AM.

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