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Zimbra Web Client User Guide Advanced Web Client
Legal Notices
Setting Up Your Account
Using Advanced and Standard Versions
Signing In and Signing Out
Sign In
Sign Out
Choose a Default Client Version
If Your Session Expires
Changing Your Password
Navigating the Zimbra Web Client
Use Keyboard Shortcuts
Use Browser Tools
Get Help
Personalizing Your Account
Accessing External Accounts
Set Up POP Behavior for Your Account
Managing Your Email
View Email Messages by Conversation
Change the Message View
Using Zimlets
Enable or Disable a Zimlet
Using A Reading Pane
Set the Reading Pane for Marked as Read Behavior
Changing How Often Your Account Checks for New Mail
Setting Desktop Alerts For New Email Messages
Moving Less Important Mail Out of the Inbox
Automatically Forwarding Messages You Receive
Receiving New Mail Notification to Another Email Address
Marking Multiple Messages for the Same Action
Moving Email Messages
Sorting Messages in the Content Pane
Group Messages
Removing Spam
Empty the Junk Folder
Spam Mail Options
Maintaining a Trusted Addresses List
Finding the Origin of an Email Message
Managing Your Account Quota
Setting Up an Out of Office Message
Subscribing to RSS Feeds
Reading Mail
Opening Attachments to an Email Message
View Attachments
Remove Attachments
Preview Attachments
View Attachments as HTML
Displaying Messages in HTML Format or Plain Text
Turn Off Preference to Display Images in Messages
How Address Bubbles Work
Returning Read Receipts
Printing an Email Message
Deleting a Message
Empty Your Trash Folder
Recover Items Purged from Trash
Assigning Retention Policies to Email Folders
Composing and Sending Email
Composing a New Email Message
Addressing a Message
Use Automatic Address Completion
Adding Attachments
Using Signatures Automatically
Using Other Account Identities When You Send an Email
Add Personas
Delegate Others to Send Messages on Your Behalf
Sending Email on Behalf of Someone Else
Customizing Your Options for Composing Messages
Using HTML to Compose Messages
Request a Return Receipt
Save a Message as a Draft
Mark the Priority Level of a Message
Spell Check a Message
Adding Words to the Spell Dictionary
Spell Check All Messages Before They are Sent
Replying to Email Messages
Reply to a Message
Set Preferences for Email Replies
Forwarding Email Messages
Forward a Message as the Originator
Forward a Message as a Redirected Message
Set Preferences for Forwarded Email
Undeliverable Email
Working with Email Filters
Setting Up Filter Rules
Creating a Filter
Create a Filter from an Email Message
Create a Filter for Calendar Invitations
Viewing Filters
Applying a Filter
Apply a Filter to a Contact
Editing a Filter
Making a Filter Active or Inactive
Setting Up an Activity Stream Filter
Move Messages Into the Activity Stream Folder
Move Messages Out of the Activity Stream Folder
Filtering Using Wildcards
Setting Up Filters Examples
Example of Using the Activity Stream Filter and Adding Exceptions
Example of Adding an Exception to Your Activity Stream Filter
Organizing Your Account
Using Folders
Create a Folder
Rename a Folder
Delete a Folder
Using Tags
Create a Tag
Assign a Tag to an Item
Remove a Tag
Display Messages with a Specific Tag
Search for Items by Tag
Change a Tag Color
Rename a Tag
Delete a Tag
Using Flags
Using Address Books
Adding Contacts to an Address Book
Add a New Contact from an Existing Email Message
Automatically Add Contacts to Emailed Contacts List
Viewing Contacts in Your Address Books
Check if an Email Address is in Your Address Book
Creating a Contact Group
Creating a Contact Group from an Address Book List
Adding Members to an Existing Contact Group
Moving a Contact to Another Address Book
Editing Contact Information
Forwarding Contact Information
Printing a Contact Name or Address Book
Deleting Contacts
Importing an Address Book
Exporting an Address Book
Managing Distribution Lists
Create a Distribution List
View a Distribution List
Modify a Distribution List
Unsubscribe from a Distribution List
Subscribing to a Distribution List
Working with Calendars
Set Your Default Calendar View
Create a Calendar
Organize your Calendars into Groups
Add Color to a Calendar
View Multiple Calendars
View Calendar Activities in a List
Display All Day Appointments in Your Work Week View
Displaying Your Free/Busy Information
Send Your Free/Busy Status to Others
Other Calendar Preferences to Configure
Adding an iCalendar From an Email Message
Adding External Calendars
Printing a Calendar
Deleting a Calendar
Scheduling Appointments, Meetings, and Events
Creating an Appointment Quickly
Quick Appointments from the Mini Calendar
Configure Your Default Meeting Duration
Creating a Meeting from the Appointment Page
Send Invites to Attendees in Different Time Zones
Using the Scheduling Tool to Set Location Preferences
Using the Scheduling Tool to Find Attendee Availability
View Availability in the Mini-Calendar
Scheduling Equipment
Scheduling an All-Day Appointment
Move All Day Events to a New Day
Creating an Appointment from an Existing Appointment
Scheduling an Appointment Within an Email Message
Using Email Messages to Set Up Meetings
Create a Meeting Request From a Contact
Changing an Appointment or Meeting
Resend an Meeting Invitation
Cancelling a Meeting
Delete One Meeting in a Series
Delete All Meetings in a Series
Receiving a Permission Denied Message
Printing an Appointment or Meeting
Responding to a Meeting Invitation
Hide Declined Meetings in Your Calendar
Forward a Meeting Invite
Show Reminders
Using Task Lists
Creating a Task List
Creating a Task
Add a Task Quickly
Create a Detailed Task
Viewing Tasks in the Reading Pane
Changing a Task
Mark a Task Complete
Moving a Task to Another List
Sorting Tasks within a Task List
Filtering Tasks by Status
Deleting a Task or Task List
Printing a Task or Task List
Importing a Task Lists
Exporting a Task List
Working in Briefcase
Creating Briefcase Folders
Adding Files to Your Briefcase Folders
Upload Files from Briefcase
Upload Email Attachments to Briefcase
Checking Out and Checking In Files to Briefcase
Managing Version Control of Files in Briefcase
Delete a Document from Briefcase
Rename a File
Creating Documents in Briefcase
Viewing Files in Briefcase
Working in Briefcase
Sending Files from Your Briefcase
Sharing Your Account Folders
Accessing Privileges
Type of Items to Share
Share Mail Folders
Share Address Books
Share Calendars
Share Task List Folders
Sharing a Folder
Changing User Access to a Shared Folder
Removing User Access to a Shared Folder
Accepting an Invitation to Share Items
Finding Items Shared With You
Managing Your Shared Items
Share a Folder from the Preferences Sharing Page
Change Access From the Sharing Preferences Page
Sharing with a Distribution List
Searching Your Account
Finding an Item with Quick Search
Performing an Advanced Search
Search Filters You Can Use
Searching Syntax
Searching with Key Words
Using * as a Wildcard in Search
Setting Search Folders and Items Preferences
Displaying Search String
Saving a Search Query
Searching for Messages Sent To or From the Sender
Searching for Messages Sent To or From the Recipient
Search Examples
Search for a contact from a specific company
Search for an item that was tagged
Search by a date range
Search for mail across all folders
Understanding Advanced Search Query Language
Sending and Receiving Secure Email
Setting Security Preferences for Using S/MIME
Composing and Sending a Digitally Signed Message
Composing and Sending an Encrypted Message
Adding Certificates to Contacts in Your Address Book
Using the Voice Service
Setting Up the Voice Service Connection
Viewing the Voice Page
Making a New Call
Ending a Call
Playing a Voice Mail
Marking a Message as Heard or Unheard
Calling Back a Voice Mail Message
Replying to a Voice Mail Message by Email
Forwarding a Voice Mail Message by Email
Saving a Voice Mail
Deleting a Voice Mail
Adding Caller Information to Your Contacts
Using Presence to View Status
Using Click-to-Call
Using Click-to-Chat
Appendix A: Comparing Advanced Zimbra Web Client and Standard Zimbra Web Client
Features Available in the Standard ZWC
Navigating the Standard Zimbra Web Client