Configuring the COS and assigning a COS to accounts lets you configure the default settings for account features and restrictions for groups of accounts. Individual accounts can be configured differently and any changes you make override the COS setting. When you update the COS, the changes are not reflected in accounts that have COS overrides.
ZCS email messaging is a full-featured email application that includes advanced message search capabilities, mail sorted by conversations, tags, user-defined folders, user-defined filters, and more. You configure which email messaging features are enabled.
Messaging features that can be enabled are listed below; the third column is the tab where the feature can be enabled. Many of these features can than be managed from users’ account Preferences tab when they log on to the Zimbra Web Client.
The default is to let users manage their preferences. If you do not want users to be able to change their account preferences, you can remove the check from the Major Features Preferences in the Features tab.
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Messages can be displayed grouped into conversations or as a message list. Conversations group messages by subject. If this feature is enabled, conversation view is the default, but you can change the default on the COS Preferences tab.
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Users can compose email messages with an HTML editor. They can specify their default font settings for HTML compose in their account Preferences tab.
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Allow the user to specify a forwarding address
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Users can create a forwarding address for their mail. When this feature is enabled in the COS, in the account configuration, you can specify a default forwarding address that the user can use and enable the function so that a copy of the forwarded message is not saved in the user’s mailbox. Users can change the information from their account Preferences tab.
In the account configuration, you can also specify forwarding addresses that are hidden from the user. A copy of each message sent to the account is immediately forwarded to the designated forwarding address.
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Forwarding tab in Accounts
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Users can create an email message that automatically replies to incoming messages. This is commonly used as a vacation message. By default message is sent to each recipient only once every seven days, regardless of how many messages that person sends to the address during that week. This can be changed in the COS Preferences tab, Out of office cache lifetime field.
Users can also set the start and stop dates for the message. You can change this setting in the COS or Account setup.
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Allows users the option to specify an address where to be notified of new mail to their ZWC account. They can turn this feature on or off and designate an address from their account Preferences tab.
An email with information about the email’s subject, sender address and recipient address is sent to the address.
Note: See zmprov (Provisioning) in Appendix A CLI commands, for information about how to change the email template.
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Preferences tab in Accounts
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The name and address configured for the account creates the primary account persona. This is the information that user use as the From address.
When Persona is enabled, users can create additional account names to manage different roles. Account aliases can be selected for the From name of messages sent from that persona account and a specific signature can be set for the persona account.
The number of personas that can be created is set to 20. You can change this from the CLI zmprov mc zimbraIdentityMaxNumEntries
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You can set the maximum number of characters that can be in a signature. The default is 1024 characters.
Users can create signatures for different roles. The number of signatures users can create is configured in zimbraSignatureMaxNumEntries
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Allows users to build a complex search by date, domain, status, tags, size, attachment, Zimlets, and folders.
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Yahoo search lets users access the Web from within ZWC. It displays in the ZWC search area by default.
If you do not want users to search the web from ZWC, you can disable this feature from the command line interface. Type
zmprov mc <cos> zimbraFeatureWebSearchEnabled FALSE
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Users can save a search that they have previously executed or built.
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The initial search folder is Inbox. When this is enabled, users can set another folder as the default search folder.
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Users can set up to retrieve their POP accounts’ email messages directly from their ZWC account. They can add the external account address to their account settings. Users can set these up from their Preferences tab.
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Users can set up to retrieve their IMAP accounts’ email messages directly from their ZWC account. They can add the external account address to their account settings. Users can set these up from their Preferences tab.
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You can create an aliases for the account. Users cannot change this.
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Users can define a set of rules and corresponding actions to apply to incoming mail. When an incoming email message matches the conditions of a filter rule, the corresponding actions associated with that rule are applied. Users set up these rules from their account Preferences tab.
An account’s mail filter quota is set to 21K. This limit is not configurable.
Note: Spam check on a received message is completed before users’ mail filters are run. Messages identified as spam are moved to the Junk folder. To avoid having mail incorrectly marked as junk, users can create a spam white list from the Preferences Mail folder to identify email addresses that should not be marked as spam.
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Note: To do this, type zmprov ma <account@example.com> +amavisWhiteListSender <name@example.com> +amavisWhiteListSender <name2@example2.com>
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Users can create tags and assign them to messages, contacts, and Documents pages.
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The shortcut list can be printed from the Preferences Shortcuts folder.
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Users can access the company directory to find names for their email messages.
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When this is enabled, users enter a few letters in their compose header and names listed in the GAL are displayed. Users can turn this feature on or off from their Preferences tab.
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Users can use third party mail applications, such as Thunderbird or Outlook, to access their mailbox using the IMAP protocol.
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Users can use third party mail applications, such as Thunderbird or Outlook, to access their mailbox using the POP protocol. When they retrieve their POP email messages, the messages and attachments are saved on the Zimbra server.
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The default behavior for many of these preferences can be set from either the COS or the Accounts Preferences tab. Users can modify the following mail preferences from their account Preferences Mail tab.
In the advanced Web Client, the Preference, Import/Export folder can be used to export a user’s account data, including email messages and attachments, contacts, calendar, tasks, etc. This data can be saved to their computer or other location as a backup. The account data is saved as a tar-gzipped (tgz) archive file so that it can be imported to restore the user’s account. When they run the export command, the data are copied, not removed from the user’s account.
Zimbra Address Book allows users to create multiple contact lists and add contact names automatically when mail is received or sent. By default, a Contacts list and an Emailed Contacts list are created in Address Book. Users can import contacts into their Address Book.
Users can modify the following Address Book preferences from their account Preferences Address Book tab. The default behavior can be set from the COS or Accounts>Preferences tab.
Users can import other contact lists into their Address Book and can export their address books as well. The files must be .csv files. This is done from the Preferences Import/Export tab
Zimbra Calendar lets users schedule appointments and meetings, establish recurring activities, create multiple calendars, share calendars with others, and delegate manager access to their calendars. They can subscribe to external calendars and view their calendar information from Zimbra Web Client. They can also use search for appointments in their calendars.
The CLI zmcalchk command is used to check for discrepancy between different users’ calendars for the same meeting and send an email notification regarding the discrepancies.
Users can modify the following Calendar preferences from their account Preferences Calendar tab. The default behavior can be set from the COS or Accounts Preferences tab.
Zimbra Tasks lets users create to-do lists and manage tasks through to completion. They can add tasks to the default Tasks list and they can create additional task lists to organize to-do lists by more specific activities.
When this feature is enabled, users have one Documents Notebook folder by default and can create additional notebooks. Zimbra Documents provides a web-based WYSIWG tool for editing documents and other content. Users have the ability to embed rich content into an editable document from within a Web browser.
You can also create a specific domain Documents account from the administration console. This Documents notebook can be shared with users on the domain, users on all Zimbra domains in your environment, as well as individuals and groups. See Managing ZCS Configurations,
Documents.
Zimbra Documents lets user upload files from their computer to their Zimbra Web Client account and they can access these files whenever they log into the advanced Zimbra Web Client.
