ZCS Administrator Guide 8.0
ZCS Administrator Guide 8.0
Open Source Edition


Provisioning User Accounts > Set Up the Scheduling Policy

Set Up the Scheduling Policy
The scheduling policy establishes how the resource’s calendar is maintained. The following resource scheduling values can be set up:
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Auto decline all recurring appointments. This value is enabled when the resource can be scheduled for only one meeting at a time. No recurring appointments can be scheduled for this resource.
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Auto accept if available, auto-decline on conflict. When this option is selected, the resource account automatically accepts appointments unless the resource is already scheduled. The free/busy times can be viewed. You can modify the auto-decline rule to accept some meetings that conflict.
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Manual accept, auto decline on conflict. When this option is selected, the resource account automatically declines all appointments that conflict. Appointment requests that do not conflict are marked as tentative in the resource calendar and must be manually accepted. If you set this up, configure the forwarding address so a copy of the invite is sent to the account that can manually accept the invitation. You can modify the auto-decline rule to accept some meetings that conflict.
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Auto accept always. The resource account automatically accepts all appointments that are scheduled. In this case, free/busy information is not maintained, thus more than one meeting could schedule the resource at the same time. Because the resource always accepts the invitation, the suggested use for this policy would be for a frequently used location off premises that you want the location address to be included in the invite to attendees.
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No auto accept or decline. The resource account is manually managed. A delegated user must log into the resource account and accept or decline all requests.
Conflict Rules
For accounts that include the auto decline on conflict value, you can configure Maximum allowed number of conflicts and/or Maximum allowed percent of conflicts to allow a recurring resource to be scheduled even if it is not available for all the requested recurring appointment dates.
The resource accepts appointments even if there are conflicts until either the number of conflicts reaches the maximum allowed or the maximum percentage of conflicts allowed. In order for partial acceptance of a series to work, both fields must be set to nonzero values. If you want the conflict rule determined only by the Maximum allowed number of conflicts, set the Maximum allowed number of conflicts to a specific number and set the value for Maximum allowed percent of conflicts to 100. When this is set to 100%, there is never a conflict based on a percentage of availability.
Manage Resource Accounts
You can log on to the resource account and set preferences for the resource. The Resource Accounts Preference>Calendar can be configured to let users manage the Resource’s Calendar. You can configure the following options to manage the resource.
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An address to forward invites. If the forwarding address was set up when the account was provisioned, you can change the address
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Who can use this resource. In the Permissions section, Invites, select Allow only the following internal users to invite me to meetings and add the appropriate users’ email addresses to the list.
,You can share the resource calendar with a user and give the user Manager rights. Users delegated as Manager have full administrative rights for that calendar. They can view, edit, add, remove, accept or decline the invites.
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