ZCS Administrator's Guide 7.2.3
ZCS Administrator's Guide 7.2.3
Open Source Edition


Customizing Accounts, Setting General Preferences and Password Rules > Email Messaging

Email Messaging
ZCS email messaging is a full-featured email application that includes advanced message search capabilities, mail sorted by conversations, tags, user-defined folders, user-defined filters, and more. You configure which email messaging features are enabled.
Messaging features that can be enabled are listed in the following table. Note that the third column is the tab name where the feature can be enabled. Many of these features can than be managed from the users’ account Preferences tab when they log on to the Zimbra Web Client.
The default is to let users manage their preferences. If you do not want users to be able to change their account preferences, in the Features tab, remove the check for Preferences.
 
 
When this is enabled, users can select the Send option Send Later to send a message at a later time. They configure a date and time to send an email message and it is saved in the Draft folder.
Note: See zmprov (Provisioning) on page 267 in Appendix A CLI commands, for information about how to change the email template.
When Persona is enabled, users can create additional account names to manage different roles. Account aliases can be selected for the From name of messages sent from that persona account and a specific signature can be set for the persona account.
The number of personas that can be created is set to 20. You can change this from the CLI zmprov mc zimbraIdentityMaxNumEntries
Users can create signatures for different roles. The number of signatures users can create is configured in zimbraSignatureMaxNumEntries
Users can configure how mail from the POP server is downloaded to ZCS from their Preference>Mail page. The options are
How Autocomplete Ranks Names
When users use the autocomplete feature, names appear ranked by mailed-to contacts first and than non mailed-to contacts. When users view an autocomplete list, the most frequently recalled contact is listed at the top. If the contact name that appears first should not be listed at the top, the user can click Forget and the contact names are re-ranked.
Email Preferences Users Manage
The default behavior for many of these preferences can be set from either the COS or the Accounts Preferences tab. Users can modify the following mail preferences from their account Preferences Mail tab.
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Set the display language for ZWC. If more than one language locale is installed on ZCS, users can select the locale that is different from the browser language settings.
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Using Import/Export Page
In the advanced Web Client, the Preference, Import/Export page can be used to export a user’s account data, including email messages and attachments, contacts, calendar, tasks, etc. This data can be saved to their computer or other location as a backup. The account data is saved as a tar-gzipped (tgz) archive file so that it can be imported to restore the user’s account. When they run the export command, the data are copied, not removed from the user’s account.
You can turn the Import/Export feature off from the COS or Account Features tab, General Features section.
Setting Up Trusted Addresses Preferences
Users have a Trusted Addresses page in their Mail Preferences folder. When users receive email with external images that are not displayed, in the message they can select to always display images sent from that address or domain. This address or domain name is added to the users Trusted Address folder. They can also add or remove addresses directly in this folder.
Subscribing to RSS Feeds
Users can create a folder and subscribe to Websites that provide RSS (Really Simple Syndication) and podcast feeds and receive updated information directly to their mailboxes. The maximum number of feeds that can be returned is 50. RSS feeds count against users’ account quota.
The default is to automatically update the RSS data every 12 hours. You can change the polling interval from the COS/Account Advanced tab, Data Source>RSS polling interval section. Users can right-click on an RSS feed folder to manually load new feed.
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