ZCS Administrator's Guide 7.2.3
ZCS Administrator's Guide 7.2.3
Open Source Edition


Customizing Accounts, Setting General Preferences and Password Rules > Calendar

Calendar
Zimbra Calendar lets users schedule appointments and meetings, establish recurring activities, create multiple calendars, share calendars with others, and delegate manager access to their calendars. They can subscribe to external calendars and view their calendar information from Zimbra Web Client. They can also use search for appointments in their calendars.
Important: To allow users to share their calendars, address books, and Briefcase files, enable Sharing in the Features tab.
 
Calendars can be nested within ZCS folders like Mail, Contact, and Calendar folders. The administrator creates a nested list of calendars using CLI. A nested calendar grouping can be imported through migration as well.
Troubleshooting Calendar Appointment Issues
The CLI zmcalchk command is used to check for discrepancy between different users’ calendars for the same meeting and send an email notification regarding the discrepancies.
You can also use this command to notify the organizer and/or all attendees when an appointment is out of sync. See Appendix A, zmcalchk on page 287.
Setting Remote Calendar Automatic Update Interval
Remote calendars are automatically updated every 12 hours by default. You can change the frequency of these updates in the COS/Account Advanced>Data Source section, Calendar polling interval.
Filtering Calendar Messages
Users can set up mail filter rules that act on Calendar-related messages. The filter subject is Calendar Invite. When they select this subject, messages that are marked as invites are run through the filter.
Disable Attendee Edits to Appointments
Attendees can edit appointments in their calendars. Unless they are the originator of the appointment, any changes are made only to their appointments. The originator and other attendees are not notified of the changes. If the organizer makes changes to the appointment, these changes overwrite the attendees edits. The option for attendees to edit their appointments can be disabled from the COS attribute, zimbraPrefCalendarApptAllowAtendeeEdit. To disable the ability for invitees to edit appointments they received, run the following:
 
Other User Calendar Preferences
Users can modify the following Calendar preferences from their account Preferences Calendar folder. The default behavior can be set from the COS or Accounts Preferences tab.
*
Time zone. This sets the default time zone that is displayed in the user’s Preferences. See COS Calendar Preference to Set Default Time Zones. If the time zone is configured in the COS, the time zone configured in the domain is ignored.
*
Number of minutes before an appointment to show reminder. This sets the time before the meeting a reminder notice should be sent.
*
Initial calendar view. This sets the default view. Options are Day, Work Week, 7-Day Week, Month, List, or Schedule.
*
First day of the week. This set the default first day of a user’s work week.
*
Default appointment visibility. Options are Public or Private. This sets the default visibility options on the new appointment page. The default is Public, appointments details can be viewed by others. In addition to setting the default appointment option, when the default is Private, all incoming calendar invites are marked as private on the user’s calendar and details are hidden.
*
Use iCal delegation model for shared calendars for CalDAV interface. Apple iCal can be configured to access users’ calendars using the CalDAV protocol. When this is enabled, shared calendars are displayed in users’ iCal account’s Delegation tab and they can delegate access to their calendars. For automatic polling, the polling interval can be set up in the COS/Account Advanced tab, Data Source>CalDAV polling interval field.
*
Enable past due reminders. When this is enabled, when users log into the ZWC and have old meeting reminders they did not dismiss, the reminder notifications for the last two weeks pop up. When this is disabled, ZCS silently dismisses the old reminders.
*
Enable toaster notification for new calendar events. When this is enabled, a popup displays in ZWC when new calendar events are received.
*
Allow sending cancellation email to organizer. When this is enabled, when users receive an invitation they cannot attend at the scheduled time, they have the option to click Propose New Time and select another time. The meeting organizer receives an email with the proposed time.
*
Automatically add invites with PUBLISH method. A calendar invitation email should have method=REQUEST in the calendar object but some third-party email clients incorrectly set method=PUBLISH. These emails are not processed as invitations by default. You can relax the rules by enabling this option.
*
Automatically add forwarded invites to calendar. When this is enabled, invites that have been forward to users are automatically added to the forwarded recipient’s calendar.
*
Flash browser title on appointment reminder. When this is enabled, when appointment reminders pop up, the browser flashes until the user closes the pop-up.
*
Enable audible appointment notification. When this is enabled, when an appointment reminder pops up, users can be notified by a beep on their computer. Users must have either QuickTime or Windows Media installed.
*
Auto-decline invites from users who are denied from inviting this user. Users can configure who can send them messages invites in their Calendar preferences. When Auto-decline invites is enabled, an auto-reply message is sent to those users to let them know they do not have permission to invite the user.
*
Automatically add appointments when invited. When this is enabled, appointments are automatically added to user’s default calendar and declined appointments display on the ZWC calendar in a faded view. Note: Mobile devices do not see the deleted invite information in a faded view and may not know that the invite was deleted.
*
Notify of changes made via delegated access. Users that delegated their calendar are notified of changes made to an appointment by a delegated access grantee.
*
Always show the mini-calendar. The mini-calendar automatically displays in the Calendar view.
*
Use the QuickAdd dialog when creating new appointments. When this option is enabled, the QuickAdd dialog displays when users double-click or drag on the calendar.
*
Show time zone list in appointment view. A time zones list displays in their appointment dialog, giving them the opportunity to change time zones while making appointments.
Copyright © 2013 VMware Inc.