Zimbra Collaboration Suite 7.0
Zimbra Collaboration Suite 7.0
Administrator's Guide
Open Source Edition

Customizing Accounts, Setting General Preferences and Password Rules > Enabling Sharing

Enabling Sharing
When the Sharing feature is enabled, users can share any of their folders, including their mail folders, calendars, address books, task lists, and Briefcase folders.
Users specify the type of access permissions to give the grantee. They can share with internal users who can be given complete manager access to the folder, external guests that must use a password to view the folder content, and the public access so that anyone who has the URL can view the content of the folder.
When internal users share a mail folder, a copy of the shared folder is put in the grantee’s folder list on the Overview pane. Users can manage their shared folders from their ZWC Preferences Sharing page. In this folder users see a list of folders that have been shared with them and folders that they have shared with others.
Managing Shared Items using Distribution Lists
When distribution lists are used to manage shared items, members of the distribution list are automatically granted rights to the shared item. Administrators manage the shares from the DL’s Shares tab. All members of the list have the same share privileges that the grantee defined for the shared folder. When a member is removed from the distribution list, the share privileges associated with the DL are revoked.
Users must notify the administrator that they have shared a folder with the distribution list. When the administrator is notified, the administrator publishes the shared item in the Shares tab to make the shared item available to members of the DL. When a new shared is published, existing members of the DL are automatically notified of the new shared item.
New members added to the distribution list can be automatically notified about items that are shared with them. They can accept the shared item from their ZWC Preferences>Sharing page.