ZCS Administrator Guide 8.0

Network Edition

Manage Resources

A resource is a location or equipment that can be scheduled for a meeting. Each meeting room location and other non-location specific resources such as AV equipment is set up as a resource account. The Addresses> Resources section in the administration console shows all resources that are configured for ZCS.

User accounts with the Calendar feature can select these resources for their meetings. The resource accounts automatically accept or reject invitations based on availability.

Administrators do not need to monitor these mailboxes on a regular basis. The contents of the resource mailboxes are purged according to the mail purge policies.

A Resource Wizard guides you through the resource configuration. You can configure the account with the following details about the resource:

Type of resource, either location or equipment

Scheduling policy

Forwarding address to receive a copy of the invite

Description of the resource

Contact information, which can be a person to contact if there are issues.

Location information, including room name, specific building location including building and address, and room capacity

Customize auto response message and signatures to be used in the reply email messages

When you create a resource account, a directory account is created in the LDAP server.

To schedule a resource, users invite the equipment resource and/or location to a meeting. When they select the resource, they can view the description of the resource, contact information and free/busy status for the resource, if these are set up.

When the meeting invite is sent, an email is sent to the resource account, and, based on the scheduling policy, if the resource is free the meeting is automatically entered in the resource’s calendar and the resource is shown as Busy.