ZCS Administrator Guide 8.0
ZCS Administrator Guide 8.0
Network Edition


Archiving and Discovery > Cross Mailbox Search from the Administration Console

Cross Mailbox Search from the Administration Console
The discovery tool, Search Mail, is added to Tools and Migration on the Navigation pane when the archiving package is added. To set up a cross mailbox search, in Search Mail, go to the gear icon menu and select New. You configure the following information.
*
Server name. The server name to be searched.
*
Target mailbox and folders. One target mailbox and folder are created automatically. You can use this mailbox for all your search results and create new folders for each search, or you can create a new target mailbox for each separate search.
A target mailbox is like any other mailbox and can have any features or preferences that are defined by the COS or by account. Target mailboxes are listed in the administration console Accounts list. You might want to give the target mailboxes account names that identifies them as target mailboxes for cross-mailbox searches and configure a COS specific for target mailboxes to be able to manage access.
*
*
You can select to send an email notification when the search is completed. The email notification includes the search task ID and status on the subject line and you can specify the type of information to include in the message, such as the number of messages found, the list of addresses resulting from the search and the search query used.
*
Select which mailboxes to search. When you check Select accounts to search, you select which account addresses to search.
*
Create the search query. You can search outgoing and incoming email by date, from, to, cc, subject, keywords, and attachments. Advanced can be used to quickly create a query to search by name, dates and time ranges, distribution list, aliases.
When searching archive messages, you can search by the envelope address using the envfrom and envto query language extensions.
As the search runs, the Search Mailbox Content pane lists the search and the status. Click Refresh to update this page.
Delete the search task when it is completed because it occupies server memory. When the server is restarted, past searches are deleted.
When you use the discovery feature in the administration console, the tool makes copies of messages in the target mailbox you create. The messages occupy server space, increasing the size of your server. You might want to delete these messages from the target mailbox when they are no longer needed.
 
Copyright © 2012 VMware Inc.