The Options tab consist of feature tabs that let you customize how your mailbox, address book, and calendars work for each account you set up on Zimbra Desktop. Default behavior is configured when you set up an account on Zimbra Desktop.
Changes you make in the Options>Global tab affect the basic Zimbra Desktop layout for all accounts.
Changes you make in the other Option tabs are specific to the email account you are working in when you open the tab. You can see the name of the account you are working in on the Options toolbar.
Changes to this tab affect all email accounts on Zimbra Desktop.
Theme displays a list of different UI skins. You can change the background color of your mailbox at any time.
Language. The language used to display the text in the Zimbra Desktop. (Available for Zimbra Web Client)
If the time zone displayed on this tab is not correct, change the Default time zone. This determines the date and time for messages that you send or receive and the time to display for Calendar appointments. This can be different from your computer time zone configuration.
In Search Settings you can choose to automatically include the Junk and Trash folders in any search you perform. By default these folders are not searched.
In Search Language, check Show advanced search language in search toolbar to show search string details in the search text box.
Enable Display checkboxes to quickly select items in lists to display a checkbox for each item in the Content pane. Use the checkbox to select one or more items to perform the same action on, such as delete, move, mark as read/unread.
System Defaults. Enable this to make Zimbra Desktop your default mail application. When you send an email or click on a Mail To link on a Web page, Zimbra Desktop'd Compose window opens.
Display. Select how many items (messages or conversations) to display per page. The default is to display 25 items per page, but you can select 10, 50, or 100 items per page.
Display Mail. Specify whether to view mail as HTML, for messages that have been formatted as HTML. Turning this off causes mail to be displayed as plain text, showing the HTML tags themselves rather than applying them as markup.
Display snippets of email messages. When enabled, snippets of messages in email list are displayed when the cursor is over the subject of a message.
If Double-click opens messages in new window is enabled, when you double-click a message, it opens in a new window
Images. Enable Images to download pictures automatically to your HTML email message. When this is enabled, you do not need to click the display image message to see the image.
When I read a message in the reading pane sets the behavior for marking messages that are viewed from the Reading Pane as read or unread. You can configure to have messages marked as read immediately, marked as read after a defined number of seconds of viewing a message in the Reading Pane, or to always leave messages that are viewed in the Reading pane as unread.
Default Mail Search. This setting sets the search preference to execute when you log in. The default search is your Inbox. When you open Desktop, the results of your Inbox display. You can change this field to have another folder, tag, or a saved search displayed when you first open the Desktop. See Query language description for the syntax.
When a messages arrives:
Play a sound. You are notified by a beep when a new email arrives in the Inbox. If you have your volume set to mute, you will not here a sound.
Highlight the Mail tab. The email tab is highlighted when new email arrives in the Inbox if you are not working in the Mail tab.
Flash the browser title. When new email arrives in the Inbox, the browser flashes until you open the Mail tab.
Show a popup notification. When email arrives a miniature dialog box displays information about the email.
The following are available only with the Zimbra Web Client account.
Specify an address to forward your email to. You can have the original email deleted from your Zimbra mailbox.
Specify whether to send an auto-reply message to incoming mail and set the start and stop date. This is frequently used as an away message or vacation message saying that you are out-of-office, and what the message should say. You can also specify a start and stop date for using this message.
Messages from me. Configure the Messages from me section to handle messages you send that include your address as one of the recipients of the message or that are included in an address, such as a mailing list that includes you.
Set which text editor you want as the default, either HTML or plain text.
Set the default font settings to be used when using HTML to compose in Mail, Documents and Calendar. You can define the font style, size and color to use as your default style. Arial, 12 point black is the default.
Always compose in new window opens a new compose window, separate from your mailbox, when you compose a message. You can view and navigate your mailbox while the compose window is open.
Messages you compose are automatically saved as a draft every few minutes. If you would prefer not to have this automatically saved, disable the feature.
Select whether to include the original text in the body of your reply message. You can choose to include original text, not include it, include it as an attachment, include it in the body with a prefix that you choose, or include only the most recent message. (In other words, it will quote only what was written by the person who sent the message, and not previous text.)
Specify whether to prefix each line with > of | for the previous email messages that are forwarded or replied to, if you chose to quote original text.
By default, the Save copies of messages to sent folder is enabled. Copies of messages you send are saved to your Sent folder.
Specify how to include the original text of a message when you forward a message, in the body of the message, in the body with a prefix, or as an attachment.
You can create signatures for your email messages. Your signature can include your name and additional closing text to the maximum number of characters that your account allows. If you create multiple identities, you can create different signatures and assign them to specific addresses.
Select whether you would prefer to view contacts as a list or as business cards.
Select the number of contacts to display per page. The default is 25.
Enable the feature to automatically add addresses to your Email Contacts folder when you send mail.
The Emailed Contacts address book is populated when you send an email to a new address that is not in one of your other address books. You can disable this feature from your Preferences, Address Book tab. Remove the check from Settings, Add new contacts to "Emailed Contacts".
The accounts tab is used to create and manage your personas. Persona is the mail identity used in the Sent by field of email messages you send.
The default style is defined in the primary account settings. When you create new identities, you can use the same settings as the Default Identity or you can set different preferences.
Use the Mail Filters tab to define mail filtering rules. To learn how to set up mail filter rules, see How filtering works.
Select how you would like to view your Zimbra calendar. The default is by work week.
Specify which day of the week should be the first day of the week in your calendar.
A mini-calendar is displayed in Calendar. You can enable the mini-calendar to be visible from any view.
You can enable to automatically delete an invite after responding to it or if do not enable this, the invite stay in your Inbox.
Set the reminder notice for meetings. You can set when to be reminded of a meeting from Never to being reminded up to 60 minutes before the meeting. You can select the type of reminder, sound, flash the browser title, or show a popup notification.
If you often create appointments that do not include inviting attendees, check Use the QuickAdd dialog.
If you travel between time zones, you may want to select to show the time zone list in the appointment view so that when you schedule appointments you can change the time zone if necessary.
Export all folders in your account or specific folders in your account, see Backing up the Content of Your Account
Import the exported folders back to your account
Search for specific file types to export
Keyboard shortcuts let you use the application without going to the mouse. A large number of shortcuts are available. You can also create custom shortcuts by assigning numeric aliases to folders, tags, and saved searches.
The Shortcut List shows all the existing keyboard shortcuts.
The Mail Folder Shortcuts tab is used to create a shortcut to quickly go to your email folders and to move a message to that folder. You select the folder and assign a number to it. For example, if you assign 3 to the Inbox folder: From anywhere in your mailbox, typing v3 will move you to the Inbox. Selecting an item and type . 3, will move the item to the Inbox.
The Saved Search Shortcuts tab is used to create shortcuts to quickly access Saved Searches. You select a saved search and assign a number to it. For example, if you assign 3 to your favorite search, then from anywhere in your mailbox, you can type s3 to quickly run that search.
The Tag Shortcuts tab is used to create shortcuts to quickly access all items with a specific tag or apply a tag to a message or contact. You select a tag and assign a number to it. For example, a tag called Follow up is assigned 3. From anywhere in your mailbox, you can type y3 to see all items marked with Follow up. Select an item and type t3 to tag that item with Follow up.
You can assign any number, but it cannot be repeated within a shortcut tab.