Navigating Zimbra Desktop

When you open Zimbra Desktop, you see a full screen view similar to the one shown below.

The Zimbra Desktop main page includes the following areas:

Search Bar row. The Search, Advanced Search, Yahoo! Web search are displayed in this area.

Application Tabs. The applications that you can access are listed in the tabs at the top. The Account Setup link and Help link can be found at the end.

Toolbar. Shows actions available for the application you are currently using. In this example, the Mail application toolbar is displayed.

Content Pane. The content of this area changes depending on what application is in use. In the Inbox view, it displays all messages or conversations in your Inbox. The Reading Pane is the area below the messages in your Inbox. When you click on an email message, the message displays in a reading pane below the messages list. To adjust the size of the Reading pane, click then drag the divider bar up or down. By default, viewing messages in the Reading Pane is on. You can turn it off from the toolbar View link.

Overview Pane. Displays your different accounts. Each account name is displayed with either a green or red icon. Green shows that you are working on-line. Red shows that you are working off-line. Each account includes the following:

Folders, including the system folders Inbox, Sent, Drafts, Junk, and Trash, as well as any custom folders you may have created
Searches you may have saved
Tags you created
Zimlet links that may have been created to integrate with third-party applications from within your mailbox.

A mini-calendar can be displayed below the Overview pane. Displaying the mini-calendar is optional and can be enabled in Options>Calendar tab.

Opening Zimbra Desktop

Whenever you access the internet, new email messages are automatically downloaded to your Zimbra Desktop. You do not need to open Desktop to make this happen. An envelope icon displays in the Windows Tray (or in the Mac Dock row) that shows the total number of unread messages across all of your accounts. Click the envelope icon to open the desktop application.

Mail and Appointment Notification

Automatic mail and appointment notification can be set up. Several different notification options are available.

For Windows, the notification is displayed as a system tray balloon envelope icon. For Mac, you must install Growl before mail and appointment notification will work. You will also need to enable Show a popup notification in Options>Mail and >Calendar. Note: This feature is not available for Linux.

In Options>Mail and >Calendar, you can also set up other notification actions including play a sound, highlight the Mail or Calendar tab, or have the browser's title flash. The pop-up notifications are per account settings. You can have some accounts on and some account off.